Privacy Policy

Privacy Notice pursuant to Art. 12 et seq. GDPR

Your contact partner as controller within the meaning of the European General Data Protection Regulation („GDPR”) and other national data protection laws of the member states and other provisions of data protection law is:

1. Data processing on our website

For the processing of your personal data during your visit on our website:

WKS Druckholding GmbH
Industriestraße 3
41849 Wassenberg, Germany
Phone: +49 (0) 24 32/49 01 – 0
Fax: +49 (0) 24 32/49 01 – 75 29
Email: info@wksgruppe.de

2. Other data processing

For the processing of your personal data in connection with your application and current or new business relationships, the WKS Group company to which you have sent your application or with which you have a business relationship is controller within the meaning of the GDPR:

WKS Druckholding GmbH
Industriestraße 3
41849 Wassenberg, Germany
Phone: +49 (0) 24 32/49 01 – 0
Fax: +49 (0) 24 32/49 01 – 75 29
Email: info@wksgruppe.de

WKS Print Partner GmbH
Westendstraße 1
45143 Essen, Germany
Phone: +49 (0) 2 01/10 06 – 0
Fax: +49 (0) 2 01/10 06 – 71 70
Email: info@wksgruppe.de

Westend Druckereibetriebe GmbH
Westendstraße 1
45143 Essen, Germany
Phone: +49 (0) 2 01/10 06 – 0
Fax: +49 (0) 2 01/10 06 – 71 70
Email: info@wksgruppe.de

Kraft-Schlötels GmbH
Industriestraße 3
41849 Wassenberg, Germany
Phone: +49 (0) 24 32/49 01 – 0
Fax: +49 (0) 24 32/49 01 – 75 29
Email: info@wksgruppe.de

Inline Rollenoffset Ploch Strube GmbH
Stimmerwiesen 3
34587 Felsberg, Germany
Phone: +49 (0) 56 62/94 87 – 2 00
Fax.: +49 (0) 56 62/94 87 – 2 88
Email: info@ploch-strube.de

Strube Druck & Medien GmbH
Stimmerwiesen 3
34587 Felsberg, Germany
Phone: +49 (0) 56 62/94 87 – 2 00
Fax.: +49 (0) 56 62/94 87 – 2 88
Email: info@ploch-strube.de

Haberbeck Druck GmbH
Industriestr. 17
32791 Lage
Phone: +49 (0) 5232/6009 – 100
E-Mail: info@haberbeck.de

WKS Fulfillment GmbH
Industriestr. 17
32791 Lage
Phone: +49 (0) 5232/6009 – 100
E-Mail: info@haberbeck.de

WKS Wachter GmbH
Borsigstr. 4
74321 Bietigheim-Bissingen
Phone: +49 (0) 7142/46985 – 10
E-Mail: info@wachter.de

(hereafter “we”, “is” or “our”)

Our data protection officer can be contacted at the following address:

WKS Druckholding GmbH
Industriestraße 3
41849 Wassenberg, Germany
Phone.: +49 (0) 24 32/49 01 – 0
Fax: +49 (0) 24 32/49 01 – 75 29
Email: datenschutz@wksgruppe.de

1. Website functions

i. Provision of the website and creation of log files

a. Legal basis

Legal basis for the processing of your personal data in the context of providing the website and the creation of log files is Art. 6 (1) lit. f GDPR.

b. Purpose

The temporary storage of your personal data by us is necessary to enable the website to be delivered to your computer. For this purpose, your personal data must be stored for the duration of the session.

Your personal data are stored in log files to ensure the functionality of the website. Your personal data also help us to optimise the website and to ensure that our IT systems are secure. Your personal data will not be processed in any other way.

c. Duration of storage

The data are erased as soon as they are no longer necessary to achieve the purpose for which they were collected. In case your personal data are recorded for the purpose of providing the website, this happens as soon as the relevant session has ended.

If your personal data is stored in log files, they will be erased after 3 month at the latest. If the log files are stored beyond this period, your personal data will be made anonymous so that it is no longer possible to assign them to a website visitor.

d. Objection and rectification option

The collection of your personal data for the provision of the website and the storage of your personal data in log files is mandatory for operating the website. Consequently, you cannot object to this data processing.

ii. Use of technically necessary cookies

a. Legal basis

Legal basis for the processing of your personal data in the context of the use of technically necessary cookies is Art. 6 (1) lit. f GDPR.

b. Purpose

The purpose of using technically necessary cookies is to make it easier for you to use our website. Some functions of our website cannot be offered without the use of cookies. For these functions to work your web browser has to be recognised even after a page change. Your personal data will not be processed in any other way.

c. Duration of storage

The data are erased as soon as they are no longer necessary to achieve the purpose for which they were collected; this happens, in particular, as soon as the relevant session has ended.

d. Objection and Rectification Option

Cookies are stored on your computer and transmitted from the computer to our website. You therefore have complete control over the use of cookies.

By adjusting the settings of your browser you can deactivate or restrict the transfer of cookies. Cookies which are already stored may be deleted by you at any time. This can also be done automatically. If you deactivate cookies for our website, you might not be able to use all functions of our website.

iii. Youtube

a. Legal basis

The legal basis for the processing of your personal data, which are processed through the integration of YouTube videos, is Art. 6 (1) lit. f GDPR.

b. Purpose

The processing of your personal data by YouTube serves to provide an appealing, uniform presentation of video content on our website, independent of your terminal device.

c. Duration of storage

We use YouTube videos in advanced privacy mode. This mode ensures that no further information about visits to our website is stored beyond the integration. Your personal data are erased as soon as they are no longer necessary to achieve the purpose for which they were collected. This is the case at the latest at the end of your visit to our website.

d. Objection and rectification option

The processing of your personal data, which are processed for the integration of YouTube videos, is mandatory. Consequently, there is no possibility for you to object.

iv. Google Maps und Google Fonts

a. Legal basis

The legal basis for the processing of your personal data in the context of the integration of Google Maps and Google Fonts is Art. 6 (1) lit. f GDPR.

b. Purpose

The processing of your personal data in the context of the integration of Google Maps and Google Fonts helps you to find our locations more easily and us to display fonts uniformly on our website.

c. Duration of storage

Your personal data are erased as soon as they are no longer necessary to achieve the purpose for which they were collected.

d. Objection and rectification option

If you do not want your personal data to be collected by Google Fonts, you can make adjustments to the settings of your browser (e.g. by installing plug-ins or add-ons) to prevent your personal data from being transmitted to Google’s servers. If your browser does not support Google Fonts, the Google servers are not accessed and the text on our website is displayed in the default font of your system.

For more information on terms of use and data protection, please see:
https://developers.google.com/fonts/faq or under http://www.google.com/intl/de-DE/privacy/.

vi. Google reCAPTCHA

a. Legal basis

The legal basis for the processing of your personal data within the context of spam protection and manipulation protection by Google reCAPTCHA is Art. 6 (1) lit. f GDPR.

b. Purpose

The purpose of the processing of your personal data in the context of the spam defence and the manipulation protection by Google reCAPTCHA is the protection of the input fields provided on our website from abusive content (“spam”) by robot programs (“bots”).

c. Duration of storage

Your personal data are erased as soon as they are no longer necessary to achieve the purpose for which they were collected.

d. Objection and rectification option

The processing of your personal data in the context of the spam defense and the manipulation protection by Google reCAPTCHA is absolutely necessary for the protection of the input fields provided on our website. Consequently, there is no possibility of objection for you.

2. Marketing and sales

i. Contact form and contracting us by email

a. Legal basis

Legal basis for the processing of your personal data transmitted in the course of contacting us is Art. 6 (1) lit. f GDPR. If you contact us to enter into a contract, Art. 6 (1) lit. b GDPR is an additional legal basis for the processing of your personal data.

b. Purpose

The processing of your personal data when contacting us only takes place to process your request.

c. Duration of storage

The data are erased as soon as they are no longer necessary to achieve the purpose for which they were collected. For the personal data emailed to us, this is the case when your request has been processed and statutory retention periods do not prevent erasure.

d. Objection and rectification option

You can always object to the processing of your personal data in the context of contacting us for the future. In this case, however, we cannot process your request any further. All personal data stored in the context of contacting us will be erased, unless statutory retention periods prevent erasure.

ii. Comfort improvement, website optimisation, user behaviour analysis and display of personalised advertising

a. Legal basis

Legal basis for the processing of your personal data in the context of the use cookies of cookies and comparable technologies such as pixels, tags, web beacons, browser fingerprinting, etc. (“tracking cookies”) for the purpose of comfort improvement, website optimization, user behaviour analysis and the the display of personalised advertising after a combination with your contract master data and your purchase history is your declared consent pursuant to Art. 6 para. 1 lit. a GDPR.

b. Purpose

The processing of your personal data enables us to optimise the user-friendliness of our website and promote sales by selling goods or services.

c. Storage period

Your personal data will be erased as soon as you revoke your declared consent or your personal data is no longer needed for the aforementioned purposes.

d. Objection and rectification option

You will find an overview of the tracking cookies used on our website at the bottom of the page.

You can revoke your declared consent to the processing of your personal data within the context of the use of tracking cookies at any time for the future by proceeding as follows:

01. Change of the consent settings on our website

On our website, we offer you the possibility to simply revoke the processing of your personal data in the context of the use of tracking cookies. To do this, you must follow the corresponding link “Cookies” in the footer.

By withdrawal of your consent a further cookie is set on your computer, which signals us to use no tracking cookies. If you delete the corresponding cookie, you will be asked for your consent by us again the next time you visit our website.

02. Change the settings of your browser

Alternatively, you can deactivate or restrict the transmission of cookies in general by changing the settings in your browser. You can delete already stored cookies at any time. This can also be done automatically. If technically necessary cookies for our website are also deactivated, it is possible that not all functions of the website can be used to their full extent.

03. Special case: Google Analytics

If you do not want your personal data to be processed by Google Analytics, you can also install the browser add-on to deactivate Google Analytics. This add-on instructs the JavaScript of Google Analytics (ga.js, analytics.js and dc.js) executed on websites not to allow the sending of information to Google Analytics.

If you want to disable Google Analytics, go to the page below and install the Google Analytics disablement add-on for your browser. For detailed information on installing and uninstalling the add-on, please refer to the relevant help resources for your browser.

The latest versions of Internet Explorer occasionally load the add-on to disable Google Analytics after personal information has already been sent to Google Analytics. Therefore, if you use Internet Explorer, the add-on will install cookies on your computer. These cookies ensure that any data collected is immediately deleted from the server that collected it. Make sure that third-party cookies are not disabled for Internet Explorer. If you delete your cookies, the add-on will reset these cookies within a short period of time to ensure that your Google Analytics browser add-on continues to work properly.

The browser add-on to disable Google Analytics does not prevent personal data from being sent to the website or other tracking services.

For more information on terms of use and privacy, please visit:

www.google.com/analytics/terms/de.html or support.google.com/analytics/answer/6004245?hl=de.

IP anonymization is activated on our website.

3. Data protection and legal disputes

i. Data protection requests pursuant to Art. 12 et seq. GDPR

a. Legal basis

Legal basis for processing of your personal data in the context of processing your data protection request (“data protection request”) is Art. 6 (1) lit. c ICW Art. 12 et seq. GDPR. Legal basis for the subsequent documentation of the legally compliant processing of a data protection request is Art. 6 (1) lit. f GDPR.

b. Purpose

The purpose of processing your personal data in the context of processing your data protection request is to answer your data protection enquiry. The subsequent documentation of the legally compliant processing of the respective data protection request is to fulfil the legally required accountability, Art. 5 (2) GDPR.

c. Duration of storage

The data are erased as soon as they are no longer necessary to achieve the purpose for which they were collected. In the case of the processing of data protection requests, pursuant to § 41 BDSG (Federal Data Protection Act, “Bundesdatenschutzgesetz” – “BDSG”) ICW § 31 (2) Nr. 1 OWiG (Act on Regulatory Offences, “Gesetz über Ordnungswidrigkeiten” – “OWiG”), this is three years after the respective process has ended.

d. Objection and rectification option

You can object to the processing of your personal data for the future at any time in the context of the processing of data protection requests. In this case, however, we will not be able to process your data protection request any further.

The documentation of the legally compliant processing of the respective data protection request is mandatory. Consequently, you cannot object to this data processing.

ii. Defending and enforcing legal claims

a. Legal basis

Legal basis for the processing of your personal data in the context of defending and enforcing legal claims is Art. 6 (1) lit. f GDPR.

b. Purpose

The purpose of processing your personal data in the context of defending and enforcing legal claims is the defence of unjustified claims and the legal enforcement of claims and rights.

c. Duration of storage

The data are erased as soon as they are no longer necessary to achieve the purpose for which they were collected.

d. Objection and rectification option

The processing of your personal data in the context of defending and enforcing legal claims is absolutely necessary for the defence and enforcement thereof. Consequently, you cannot object to this.

1. Supplier system and continuing business relationship

a. Legal basis

Legal basis for the processing of your personal data as well as the personal data of the contact persons of your company in the context of the supplier form, supplier system and continuing business relationship is Art. 6 (1) lit. b GDPR or Art. 6 (1) lit. f GDPR.

If you or the contact persons of your company have given their consent, Art. 6 (1) lit. 1 GDPR is an additional legal basis for the processing of your personal data as well as the personal data of the contact persons of your company.

b. Purpose

The purpose of processing your personal data as well as the personal data of the contact persons of your company within the context of the supplier form, supplier system and continuing business relationship is the contract award, implementation and accounting of the respective contract as well as the consideration in future contract awards or tenders.

c. Source

If we have not received your personal data directly from you, the contact person of your company has provided us with your personal data as part of the supplier form.

d. Duration of storage

Your personal data as well as the personal data of the contact persons of your company will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected.

In the context of the supplier form, supplier system and continuing business relationship, this is considered to be the case when the contract on which the order is based has been fulfilled and all entitlements arising from the contractual relationship have become statute-barred or there are no longer any statutory retention periods.

In the case of consideration in future contract awards or tenders, this is the case if your company is clearly no longer interested in consideration in future contract awards or tenders.

e. Objection and rectification option

The processing of your personal data in the context of the supplier form, supplier system and continuing business relationship is absolutely necessary for the defence and enforcement thereof. Consequently, you cannot object to this.

 

2. Business closure and continuing business relationship

a. Legal basis

Legal basis for the processing of your personal data as well as the personal data of the contact persons of your company in the context of business closure and continuing business relationship is Art. 6 (1) lit. b GDPR or Art. 6 (1) lit. f GDPR.

b. Purpose

The purpose of processing your personal data as well as the personal data of the contact persons of your company within the scope of the business conclusion and continuing business relationship is the implementation and accounting of the respective order as well as the preparation of future orders or tenders.

c. Duration of storage

Your personal data as well as the personal data of the contact persons of your company will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected.

In the context of the implementation and accounting of the respective order, this is considered to be the case when the contract on which the order is based has been fulfilled and all entitlements arising from the contractual relationship have become statute-barred or there are no longer any statutory retention periods.

In the case of the preparation of future contract awards or tenders, this is the case when your company has made a final decision against us as your service provider.

d. Objection and rectification option

The processing of your personal data in the context of the implementation and accounting of the respective order is absolutely necessary for the defence and enforcement thereof. Consequently, you cannot object to this.

You can always object to the processing of your personal data in the context of the preparation of future contract awards or tenders for the future.

Within our company, those bodies and departments receive personal data that they need to fulfil the aforementioned purposes. In some cases we use various types of service providers and transfer your personal data to other trusted recipients. These can include:

– WKS Group entities
– Banks
– Scanning service
– Print shops
– Letter shops
– IT service providers
– Lawyers and courts

As part of the processing of your personal data, we may transfer your personal data to trustworthy and specially selected service providers in third countries. Third countries are countries outside of the European Union (EU) or the European Economic Area (EEA).

We only work with service providers who provide us with the appropriate safeguards for the security of your personal data and can guarantee that your personal data will be processed in accordance with the strict European data protection standards. A copy of these appropriate safeguards can be inspected at our premises.

If we transfer personal data to third countries, we do so on the basis of a so-called adequacy decision of the European Commission or, in the absence of such a decision, on the basis of so-called standard data protection clauses, which have also been adopted by the European Commission.

In the present case, it cannot be ruled out that we may transfer personal data to some service providers in the USA. These service providers are certified in accordance with the “EU-U.S. and Swiss-U.S. Privacy Shield Framework”. Further information on the “EU-U.S. and Swiss-U.S. Privacy Shield Framework” can be found at: www.privacyshield.gov

You have the following rights against us:

1. Right of access

You have the right to access as to whether or not and, if so, what your personal data of you are being processed by us. Is this the case, we will additionally give you access to the following:

(1) the purpose of the processing;
(2) the categories of data;
(3) the recipients of your personal data;
(4) the envisaged period of storage or the criteria used to determine the envisaged period of storage;
(5) any other rights you have;
(6) where we have not obtained the personal data from you: Any available information as to their source;
(7) if available: the existence of automated decision-making and any information about the logic involved, as well as the significance and the envisaged consequences of the processing.

2. Right to rectification

You have the right to rectification and/or completion of the personal data that is being processed by us, if it is inaccurate or incomplete.

3. Right to restriction of processing

You have the right to restriction of processing of your personal data, provided that

(1) we verify the accuracy of your personal data being processed by us;
(2) the processing of your personal data is unlawful;
(3) you need the personal data being processed by us for the purpose of prosecution when we no longer need your personal data for the purpose of processing;
(4) you have objected to the processing of your personal data and we are in the process of verifying your objection.

4. Right to erasure

You have the right to erasure of your personal data, provided that

(1) we no longer need your personal data for its original purpose;
(2) you withdraw your consent and there is no other legal ground for processing your personal data;
(3) you object to the processing of your personal data and, unless it is about direct marketing, there are no overriding grounds for further processing;
(4) the processing of your personal data is unlawful;
(5) the erasure of your personal data is required by law;
(6) your personal data have been collected in relation to the offer of information society services when you were a minor.

5. Right to notification

If you have asserted your right to rectification, erasure of data or restriction of processing, we will communicate any rectification, erasure of data or restriction of processing to any recipients of your personal data.

6. Right to data portability

You have the right to receive your personal data processed by us on the basis of your consent or for the performance of a contract in a structured, commonly used and machine-readable format as well as to transmit them to another controller. If it is technically feasible, you have the right to have them directly transmitted from us to another controller.

7. Right to object

You have the right to object to the processing of your personal data on particular grounds. If this is the case, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing.

If your personal data is being processed for the purpose of direct marketing, you have the right to object at any time.

8. Right to withdraw

You have the right to withdraw your consent given to us at any time. The withdrawal of the consent does not affect the lawfulness of the processing carried out based on the consent before your withdrawal.

9. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, if you believe that the processing of your personal data by us violates the provisions of the GDPR.

The competent supervisory authority for us is:

Landesbeauftragte für Datenschutz und Informationsfreiheit
Nordrhein-Westfalen
Kavalleriestr. 2 – 4
40213 Düsseldorf, Germany

In the operation of this website we use different cookies, as described above. The following table lists the cookies that are used on this website:

1. Technically necessary cookies

Provider

Cookie name

Description

Duration of storage

WordPress

Cookielawinfo-checkbox-necessary

This cookie is used to check whether “tracking cookies” may be used.

Session

WordPress

Wpjb_transient_id

This cookie is used to enable the functionality of our career portal.

Session

1. Tracking cookies

Provider

Cookie name

Description

Duration of storage

Google LLC

_ga

This cookie is part of Google Analytics contains a randomly generated user ID. This ID enables us to recognize you on this website and to merge the data collected from your previous visits.

2 years

Google LLC

_gid

This cookie is part of Google Analytics contains a randomly generated user ID. This ID enables us to recognize you on this website and to merge the data collected from your previous visits.

24 hours

Google LLC

_gat

This cookie is part of Google Analytics and ensures that certain data is sent to Google LLC only once per minute at most. Further data transfers are thus prevented.

1 minute

If you have any questions, please do not hesitate to contact our data protection officer at any time.